pdf watermarking

PDF Watermarking Security

Add PDF Watermark with PDF Document Watermarking Creator Software

How to add non-removable watermarks to a PDF file using Safeguard PDF Security

Adding watermarks to PDF files with Safeguard is very simple.
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Right-click on your PDFs in Windows File Explorer and select the menu option ‘Make Secure PDF’ to invoke Safeguard Secure PDF Writer.

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Secure PDF watermarks – non-removable, identify users

Display user info & date/time dynamically
Use different PDF watermarks for views & prints
Distribute one PDF file for ALL users instead of multiple custom ones

Adding secure & dynamic watermarks using Safeguard PDF security

To add a watermark to a PDF

In Safeguard Secure PDF Writer, choose the PDF watermarks you want to apply:

Go the View or Print Watermarks Tab depending on whether you want PDF watermarks displayed on viewed and/or printed documents.
You can select different watermarks for both viewed (View Watermarks) and printed (Print Watermarks) documents as you may want to apply different text/images to viewed and printed content. You would only want to add a print watermark if you allow printing.
From the Text Watermark tab add the text watermark that you would like to be displayed. To add dynamic variables press the button and select the variables you want to add. These variables will be replaced with actual data when the document is viewed/printed.
You can change the font, opacity, where the watermark is placed on the page (position), and whether the watermark is displayed on top of or behind PDF content. Displaying watermarks behind PDF content is less unobtrusive to the user yet still enables the document owner to clearly identify who the document originated from if it is unlawfully distributed.
If your document or ebook consists of a cover page then you may want to check the ‘Don’t add watermark on first page’ checkbox so the visual effect is not spoilt by a watermark overlay.
As well as text you can also add an image watermark to your documents. This may be for example a company logo. However, the main use of watermarks is the ability to identify a user if a document is being distributed unlawfully (e.g. a user has taken a photograph of a viewed document or a scanned in and distributed a printed one).

What is a dynamic watermark?

A dynamic watermark is a text watermark that uses variables or place holders that are replaced by user and/or system data when a PDF document is viewed and / or printed.

You can add dynamic watermarks when protecting PDF files. The variables you select are replaced when the document is used (viewed/printed) with the appropriate details (i.e. the user’s name, email address, date/time of use, etc.).

By using dynamic watermarks you only ever have to protect the document once – the correct user details are displayed as they are dynamically taken from the user’s license – rather than having to protect a document for each individual user with fixed watermark data.

Why Safeguard PDF Watermarks over Adobe PDF Watermarks?

Using Safeguard PDF security to apply a PDF watermark has many advantages over Adobe Acrobat watermarks.

Safeguard PDF Watermarks cannot be removed
Adobe PDF watermarks can easily be removed using simple techniques – see removing PDF watermarks.

Safeguard PDF watermarks cannot be easily removed. There is no option to save PDFs without watermarks when viewing Safeguard protected PDF files, and third party PDF tools cannot remove Safeguard PDF watermarks.
Safeguard PDF Watermarks are dynamic
With dynamic PDF watermarks, user (name, email, etc.) and system information (date/time, etc.) is inserted at view and print time so you only have to protect the PDF once for all users – the appropriate user and system information is displayed accordingly. If you allow printing, a PDF print watermark with user information and system is essential in identifying the source of a PDF that has been printed, photocopied, and then distributed without authorization.

Using Adobe PDF watermarks you have to protect the same PDF file each time for each user in order to customize the PDF watermark. You therefore might end up having to distribute thousands of the same PDF file in order to personalise it. There is no option to apply system information or a date/time stamp.
You can choose when PDF watermarks are displayed
With Safeguard you can choose if PDF watermarks are displayed when documents are viewed or just when printed, or both. You can choose a different watermark for each and a different page position, colour, font, etc. for each type of watermark. You can even choose to repeat the watermark all across the page.

With Adobe Acrobat, the watermark is inserted into the PDF and the same watermark is shown when the PDF is both viewed and printed – you cannot have different watermarks for viewed and printed pages.

Applying PDF watermarks for document security

Why use PDF watermarks?

One way to improve the security of your PDF documents is to add PDF watermarking to them. PDF watermarks can be used in two ways – to resist falsification, and to link the document with a specific authorised user. See Using Document Watermarks as a copying deterrent.

In the first example, PDF watermarking is used in exactly the same way as watermarks on banknotes or cheques. If you try to make a fake it can be made very difficult to exactly copy the PDF watermark, so anyone seeing the document will also see that it is a fake. This use of PDF watermarking can be very important where official documents have to be printed/printable and must be demonstrated to be authentic. (This is how you know a 20 dollar bill or a ten pound note are genuine. It doesn’t mean documents can’t be faked. There are still fake banknotes doing the rounds and one pound coin in 36 is a fake. But PDF watermarking is significantly better than doing nothing.)

In the second example PDF watermarking may be used to link an identity to a document. The PDF watermark may be something as simple as a unique number which is associated with the authorized user of a document, or it may be their name, email address, company name and so on. The point of this PDF watermark is to make it clear who the source of the document is if it is not intended to be copied and passed around. This technique has been in use for a long time to identify the source of documents ‘leaked’ to the press or who it was obtained from by IPR pirates. The PDF watermark works because the source of the information (whether a leaked or pirated document) usually does not want to be linked to it. (This does mean that when using PDF watermarking in this way you need to have a clear link between the identity on the document and the identity of the entity that it was authorized to.)

PDF watermarking may use many of the subtleties of the physical world. If you think of a banknote, some watermarks seem inside the paper whilst others are on top. You can get something similar with PDF watermarks.

Think of the information being printed as if it were in layers, rather like a sandwich. The content sits in the middle, and the PDF watermarking can be over, or under the content, or both. Also the PDF watermark can be set to be lighter or darker than the content. In this way PDF watermarking is able to ‘blend’ with the content so that it has a more seamless presentation. This can help the PDF watermark to be less visually distracting – unless, of course, you want it to be very much in your face.

So applying PDF watermarking takes a certain amount of discipline and artistic judgement, it is not necessarily a mechanical process of having a ‘bog standard’ graphic and/or text and applying it to every document that goes out.

PDF Watermarking Tips

Here are some things to bear in mind when using PDF watermark software and adding watermarks to PDF files:

A standard PDF watermark may work very well when text documents are being sent, since their appearance is constant, but not so well if there are graphics or high resolution pictures as well.
One other thing to keep in mind when using PDF watermarking is the length of the document being protected. It is impossible to prevent someone from using a graphics or picture editor from editing out the PDF watermark. But, the longer the document, the harder the task becomes. See removing PDF watermarks.
Consider using text PDF watermarks that have a large font size, but are very ‘thin’. This means they do not upset the eye so much, but are much more difficult to remove without making the document difficult to read. This is particularly so if they go over the top of graphics.
Short documents may need PDF watermarks that are graphics in order to occupy much more of the picture space making it more difficult to remove the PDF watermark, but possibly making the document more difficult to read.
Do you need to identify who viewed and/or printed a PDF (and when) if unauthorized distribution has taken place? If yes, you need to look for a PDF watermarking solution that uses dynamic watermarks where user and system information is inserted at view/print time. Otherwise you will have to apply a custom watermark with individual user information to the same PDF file hundreds of times if you are distributing it to hundreds of users.
Do you want to apply different PDF watermarks depending on whether the user has viewed or has printed the document? If so, the application you use to apply PDF watermarks needs to support this.

So if you want to apply PDF watermarks to your documents then there are many things to consider including whether they are dynamic and how easily they can be removed.

If you want to apply a PDF watermark that cannot be easily removed then you need to use PDF DRM software that enforces controls over the document (such as preventing editing, screen grabbing, printing to PDF or image printers, etc.). Safeguard PDF Security and PDF Enterprise Security software ensure your PDF watermarks are enforced at all times.

Removing PDF Watermarks

There are many reasons why you would want to use standard Adobe watermarks in PDF documents (for PDF watermarking methods see document watermarking):

as a copying deterrent
as a means of identifying the source of a printed document
as a means of determining whether a document has been altered

but the problem is is that Adobe PDF watermarks can be easily removed, even if the PDF file is password protected to prevent this.

How to Remove PDF watermarks

Below are some of the many ways you can remove watermarks from Adobe PDF files.

If the PDF files are NOT password protected, open the PDF document in Adobe Acrobat 8, choose the option “Remove Watermark” and then re-save the document.
If the PDF files are password protected, then use a PDF password remover program such as A-PDF Restrictions Remover. It costs $10 for the software, and once the PDF password is removed you can use the method above to remove the watermark.
If you have access to the original source document (e.g. Word document) that was used for creating the Watermarked PDF, create a new PDF file minus the watermark. If you don’t have the original source document then you can use a PDF to Word convertor to convert the document to Word, manually remove the Watermark and then convert it back to PDF.
Use Adobe Illustrator to open the PDF, select the watermark object, delete, resave as PDF.
Use a third party PDF editor like Foxit PDF Editor to remove the watermark.
Use a screen capture application to capture a copy of the PDF and then use a paint editing program to remove the watermark. This option is the most time consuming and not really worth doing since there are easier methods of removing the document watermark as described above.

Creating secure non-removable PDF watermarks

Create non-removable watermarks with Safeguard PDF security software

If you want to watermark PDF documents securely so that the watermarks CANNOT be easily removed then use PDF document security software that uses digital rights management (DRM) controls to impose dynamic and static watermarks on your PDF documents.

Safeguard PDF Security uses multiple methods to prevent watermarks being easily removed:

protected PDF files cannot be opened in PDF editors so documents cannot be modified
protected PDFs cannot be converted to other file formats in order to remove watermarks
users are automatically prevented from taking screenshots to save PDF content as images
we don’t implement Adobe PDF permissions so are not exposed to weaknesses in third party systems or the Adobe Security Handler

Video: Adding PDF Watermarks

PDF Watermark examples

Examples of secure non-removable PDF watermarks created by Safeguard PDF Security.

Safeguard PDF security uses public key technology (transparent to the user) so there are no passwords that can be easily broken or passed on to other users.

You can dynamically insert usernames, email addresses, and date and time information into your PDF watermarks, yet you only ever have to protect the PDF once for all users. Document watermarks can be displayed when the PDF document is viewed and/or printed.

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