Disabling the printing of protected PDF documents provides an extra layer of copy protection, since it prevents users from photocopying documents, scanning them, and then re-saving them as new PDF files.
A good PDF document security product should allow you to publish protected PDF documents that are print disabled but enable you to provide secure printing (limited copies and watermarked with unique information) for individual users.
Safeguard PDF Security lets you create a print-disabled PDF file that can be changed on-the-fly so you can enable printing for specific users as and when required.
Using Locklizard PDF DRM software, you can simply and easily create PDF print disabled documents. Safeguard PDF Security lets you quickly restrict printing in PDFs – any PDF document you protect will automatically have printing disabled unless you allow it.
To prevent printing of PDF files, just protect the PDF document while leaving the ‘allow printing’ checkbox unchecked – there is no ‘disable printing’ option to select.
Apart from being able to prevent a PDF from being printed, Locklizard PDF DRM software provides further printing control mechanisms if you want to allow printing. These include:
It is important to prevent printing of PDF documents to stop them from being readily photocopied (or scanned) and then shared. If a document is print disabled and has other DRM controls applied to prevent sharing, it ensures unauthorized users cannot view your documents.
Although you can prevent someone from printing a PDF file by disabling print in Adobe Acrobat, this protection can be easily removed. There are many password crackers (or password recovery applications) freely available on the internet to remove Adobe print protection, regardless of the strength of password used. In addition, some PDF viewer applications ignore Adobe permissions completely (so they are not enforced) or let you easily remove them. See removing PDF passwords.
So, if you are looking to disable printing of your documents or prevent printing from PDF, make sure you use a PDF DRM system that enforces print controls and ensures users cannot easily remove them.
If you want to allow printing of your protected PDF documents, it is important that you disable print to file, otherwise users can print to unprotected PDF files (using a PDF printer) and other file formats. The file printed document will have no PDF protection and the user can therefore edit and share it at will.
To disable print to file, you must have software installed on the client, such as PDF DRM, to control the print process. You cannot disable printing to file in a browser environment, for example, because there is no software installed on the user’s device to prevent it. This is the downfall of secure data room systems – users can print to PDF and remove all security controls.
If you allow printing in Safeguard PDF Security, it automatically disables print to file – there is no additional option you need to select.
There may be times when you want to create a print disabled PDF but allow printing for specific users. You can achieve this in Locklizard Safeguard by following the steps below.
In some industries, it is only the print of the final, color copy that is important. Locklizard Safeguard gives the seller the flexibility to allow solely the printing of black and white PDFs while presenting the on-screen copy in full color. They protect their bottom line while giving the client added flexibility.
To allow only the print of black and white PDFs, change ‘Enforce color’ to ‘Grayscale’ or ‘Black and White’ in the Safeguard Writer application.
Download PDF DRM software that uses digital rights management (DRM) controls to prevent printing of your PDF documents, reports, elearning courses, ebooks, etc. Disable printing, copying, and sharing of your content using PDF DRM software that ensures the security and use of your information.
Disabling printing of your documents and information ensures users cannot produce photocopies or duplicates for other people. With Locklizard document DRM software, you can choose to restrict printing or limit the number of prints allowed. If you allow prints to be made then Locklizard DRM automatically prevents print to file, PDF, or image printers so that copies cannot be readily made.
Safeguard PDF Security enables you to prevent PDF files from being printed but gives you the flexibility of enabling prints for individual users. A single print disabled PDF file can be distributed to all users (so no one can print it) and then from the Safeguard Admin System you can selectively enable prints on a per user basis.