DRM Security Benefits – why implement DRM solutions?
So what do companies use Locklizard for?
Ensuring that only the right people can view your information is one thing, but controlling what they can do with that information is equally as important. Some information for example has a defined life cycle, and after that date has been reached, should no longer be viewable. Other information may be so valuable that it should not even be printed.
Some information may be subject to export control and should only be made available in certain countries. Or you may want to limit the locations documents can be used at (e.g. the office only) for corporate accountability and legal risk management.
Digital rights management controls can therefore benefit your organization in more ways than one, by imposing the extra controls over your information that allow you to remain totally in control. Locklizard’s digital rights management products – PDF security and document copy protection software – ensure you are always in control of your information regardless of where it resides.
IPR Theft Prevention
The real benefits of implementing a proper Digital Rights Management (DRM) service are in your ability to prevent the theft (deliberate or as a result of incompetence) of documents that you consider important enough to be worth protecting. What’s the value of that? A lot more than the cost of being sure it can’t happen. And with a bonus that you can monitor who has actually used documents and if they have tried to pass on their authorization to others, and where those others might be.
Providing persistent protection and post-delivery control of information even after it has left the boundaries of the organisation, preventing unauthorized redistrubtion of content, and being able to change access and document restrictions on-the-fly not only provides IPR theft prevention, but enables you to work with partners, suppliers, and outsourcing organisations in a much more secure manner.
See also secure document sharing.
You may need to show best practice or comply with standards and therefore demonstrate that unauthorized individuals could not access information, because the information was strongly encrypted and its use licensed.
This approach enables corporations to allow sensitive information (trade secrets, personal data including social security numbers, board of management documents etc.) to be stored on laptop computers, and distributed outside of their organization without any loss of control.
Being able to demonstrate that you have proper procedures in place (as required by Sarbanes-Oxley or the HIPAA) is not an ROI question – it’s a must have answer. If you don’t have this in place you risk being fined or prosecuted, or both. So the business benefits are clear. DRM is an answer, not an option.
Our document DRM products allow you to demonstrate what the content of published documents really was, who they were issued to, and if, or when, the documents were stopped from being made available.
See how this is made possible with Regulatory Compliance.
An important use of DRM technology is to assure you that when documents reach the end of their retention period they will automatically expire and can no longer be accessed.
Locklizard enable you to expire documents automatically after a certain period of time, whether this be a fixed date, a number of views or prints, or after a number of days use. And of course you can also manually revoke access instantly when required.
For more information on document retention see electronic document retention.