Restricting Document Access with Safeguard PDF Security
Safeguard PDF Security enables you to restrict document access by locking documents to:
This guide shows you how to use Safeguard PDF Security to lock PDF files so they can only be used by authorized individuals on specific devices and from controlled locations.
How to Restrict Document Access to authorized users
When protecting documents (PDF files) using Safeguard PDF Writer you have the option of who to protect them for:
By selecting the appropriate option you can restrict document access to specific users, to all users in your company, or just those that have been granted access to specific groups of documents (for example, only the Sales department given access to sales reports).
There might be occasions when you need to restrict documents to specific locations such as a place of work or a third party site.
Restricting document access to a specific location ensures documents cannot be used outside that location and therefore minimizes confidential documents being compromised. This is especially useful if your workforce uses laptops or other mobile devices to access protected documents.
You can lock document use to a specific location for all users and/or individual users.
By implementing a global IP address you can lock document access for all users to a domain/location.
Go to the Settings Tab in the Safeguard Admin system and select the ‘Restrict IP’ link. Enter an IP address or range of IP addresses you want to restrict document access to.
You can restrict use for all users to a domain but allow specific users access to protected documents outside your domain by allowing access at the user level.
If you only want to lock document location access to individual users, you can do that at the user account level.
On each user’s account you can enter a country location(s) and an IP address or a range of addresses from which a user can register their license from and also use a secure PDF document.
Go to the Customer Tab in the Safeguard Admin system, select a user, and then click on the Details button. In the ‘Restrict Location’ section enter an IP address or range of IP addresses you want to restrict document access in the IP field.
If you want to restrict document use to a country location then select this from the list of available countries. Restricting country use is useful when dealing with third parties when you need to control what countries licensed material is made available to.
If you don’t know a user’s IP address or country location then you can let the system pickup this information for you when the user registers their license by checking the ‘Auto Detect & Restrict’ checkbox. This information will then be automatically stored for future use.
Locking Documents to Devices
Locklizard enables you to lock document use to individual devices, operating systems, and environments: