restrict lock document access

Restrict Document Access

Restrict Document Access – lock PDF files to users, domain, location & device. Stop sharing, control use.

Protect IP

Protect PDF documents no matter where they reside:

Stop unauthorized access
Stop sharing and distribution
Strong US Gov strength encryption, DRM and licensing controls

Restrict Use

Set Expiry

Revoke Access

Watermark

Log Use

Comply Law

Benefits

Restricting Document Access with Safeguard PDF Security

Safeguard PDF Security enables you to restrict document access by locking documents to:

individual users
a group of users
all authorized users
individual devices
a country location
a location (range of IP addresses)
a domain (specific IP address)

This guide shows you how to use Safeguard PDF Security to lock PDF files so they can only be used by authorized individuals on specific devices and from controlled locations.

How to Restrict Document Access to authorized users

When protecting documents (PDF files) using Safeguard PDF Writer you have the option of who to protect them for:

All users
Selecting this option grants document access to all users you have added to your Safeguard administration system.
Selected users
Selecting this option grants document access to selected users. You select the users you want to grant document access to in the Safeguard administration system.
Users who have been given access to a publication (group of protected documents)
Selecting this option grants document access to all users who have been granted access to a specific publication. Users are granted access to publications in the Safeguard administration system.

By selecting the appropriate option you can restrict document access to specific users, to all users in your company, or just those that have been granted access to specific groups of documents (for example, only the Sales department given access to sales reports).

How to Restrict Document Access to locations and/or domains

Document location locker

There might be occasions when you need to restrict documents to specific locations such as a place of work or a third party site.

Restricting document access to a specific location ensures documents cannot be used outside that location and therefore minimizes confidential documents being compromised. This is especially useful if your workforce uses laptops or other mobile devices to access protected documents.

You can lock document use to a specific location for all users and/or individual users.

Restricting document location use for all users

By implementing a global IP address you can lock document access for all users to a domain/location.

Go to the Settings Tab in the Safeguard Admin system and select the ‘Restrict IP’ link. Enter an IP address or range of IP addresses you want to restrict document access to.

You can restrict use for all users to a domain but allow specific users access to protected documents outside your domain by allowing access at the user level.

Restricting document location use for individual users

If you only want to lock document location access to individual users, you can do that at the user account level.

On each user’s account you can enter a country location(s) and an IP address or a range of addresses from which a user can register their license from and also use a secure PDF document.

Restricting document use to individual users can be used in conjunction with the global restrict IP settings, Settings Tab > Restrict IP (that applies to all users), to enable specific users to register and use documents outside of the IP address range specified at the global level.

For example, despite having restricted document use to your internal employees at a global level, you may want a third party outside of your organization to be able to register their license and view your secure documents. The IP address(es) you enter here takes priority over those specified globally.

Go to the Customer Tab in the Safeguard Admin system, select a user, and then click on the Details button. In the ‘Restrict Location’ section enter an IP address or range of IP addresses you want to restrict document access in the IP field.

If you want to restrict document use to a country location then select this from the list of available countries. Restricting country use is useful when dealing with third parties when you need to control what countries licensed material is made available to.

If you don’t know a user’s IP address or country location then you can let the system pickup this information for you when the user registers their license by checking the ‘Auto Detect & Restrict’ checkbox. This information will then be automatically stored for future use.

If a user tries registering their license from an IP address or country outside this range then then they will not be able to register.
If a user registers their license on say a laptop from an approved IP address range (for example an office location) and then takes their laptop home, they will not be able to view your secure documents as long as the document controls are set to check with the administration server (verify document access = each time the document is opened).

Locking Documents to Devices

Locklizard enables you to lock document use to individual devices, operating systems, and environments:

Protected PDF files are automatically locked to specific devices and cannot be moved to non-authorized devices – if a user copies or sends a protected document to a non-authorized device then the document will not open.
Keys required to open protected documents are transparently and securely relayed to authorized devices. If the keystore is copied to another device it will fail to operate.
Multiple licenses can be issued to allow users to register and use protected documents on more than one device if required. Once a user has registered their license, all documents are locked to the device that they activated their license from. Safeguard Enterprise PDF DRM enables users to move their license to view protected documents to another device if approved by an administrator.
Some organizations don’t want users to be able to use protected documents on Macintosh, iOS or Android devices as the security provided is not as stringent as the Windows Operating System. Safeguard PDF Security enables you to lock documents to Windows devices so they can only be used on computers or mobile devices that use the Windows OS. You can also restrict printing to just Windows or Macintosh devices.
You can stop documents from being accessed in thin client and virtual environments. This prevents multiple users accessing documents from a single system all at the same time.

Why Locklizard for Document Security?

US Gov Strength Document Security

Locklizard products provide total document security enabling you to easily restrict document access and use. We use US Gov strength AES encryption, public key technology, DRM and licensing controls, to ensure your documents remain protected no matter where they reside.

Our DRM PDF Security products enable you to share documents securely without insecure passwords or plug-ins, and enforce access, location, expiry, and usage controls.
Unlike Adobe Permissions which can be easily removed, our DRM controls persistently protect your PDF files and enable you to revoke PDFs at any time regardless of where they are.
No keys are exposed to users or interfaces and documents are only ever decrypted in memory – see our DRM technology.
Our easy to use adminsitration system provides simple user and document management and unlike passwords, keys are transparently and securely managed for you.

See our customer testimonials or read our case studies to see why thousands of organizations use Locklizard document security to securely share and sell their documents.

Customer Testimonials

We needed to deliver e-book versions of our handbooks while not compromising on security and digital rights. Safeguard PDF security is easy to use and intuitive.

The implementation was painless and we now have a greener, more secure way of distributing training manuals.
Locklizard’s PDF protection is exactly as described – the features are highly effective and I would give it 5 stars.

I would recommend Locklizard to others - their security is simple to use and fit for purpose. It meets common needs of businesses who have information they want to protect.
We would be happy to recommend Locklizard to any company needing a flexible way to secure PDF files.

Safeguard PDF Security has provided us with a very workable solution for sharing of information in a secure fashion. The support has been excellent and very accommodating.
We can cut accounts for a user five minutes before his class starts and he is ready to go. Happy smiling customer, while we still have security and personalized watermarking.

I have immense respect for the product and Locklizard provide great customer satisfaction and service.
We would recommend Safeguard to other companies for its security, cost and ease of use. It does what we expected it to do and more.

Ease of use is a bonus and the implementation was very easy. The product manual is excellent and Locklizard staff are very accommodating.
We sell a highly valued educational product in an open and competitive market so it was important to ensure we had effective security to protect our digital rights.

We highly recommend Locklizard - a professional company with a competitive and professional PDF Security product.
We would absolutely recommend both Locklizard as a company, and Safeguard PDF Security. It has transformed our study materials to the next level.

Not only did this increase sales, but we also believe that it has increased our customers’ ability to learn, which is even more important!
We would recommend Locklizard Safeguard to other companies that need to protect PDF reports. Customers have found the process of accessing the protected documents to be seamless.

Implementation was easy and technical support has been very responsive to requests for help.
Our company would without reservation recommend Locklizard. Their document DRM software opens up delivery of our new products in a timely fashion while knowing that the content will remain secure.

The return on investment to our company has been immediately evident.
We use Safeguard to make sure that documents cannot be opened outside our local network or from a unauthorized computer in order to copy or print the documents.

It is the most feature rich, affordable, & simple to use PDF security product on the market.
Safeguard PDF Security is simple to administer and meets our needs, consistently delivering secured manuals to our customers with ease.

Return on investment has been elimination of many man hours, printing resources and postage – it is estimated that costs decreased by 50% or more.
We would really recommend Safeguard PDF Security to every publishing company for managing ePubs or e-books securely. It is easy to secure PDF files and simple to distribute them to our authorized customers only.

Locklizard also provides a good customer support experience.
The ROI for us is incalculable. We have the security of knowing that our proprietary documents are secure. This is the entire value of our company.

I would most certainly recommend your PDF security product and already have. The ease of implementation was surprising.
We can now sell our manuals without the need to print them first, saving time, money and helping safeguard the environment.

We would recommend Safeguard PDF DRM – it is the perfect solution to sell and send e-documents securely whilst making sure someone cannot copy them.
We would recommend Locklizard to other companies without hesitation.

Their PDF DRM products provide a manageable, cost effective way to protect intellectual investment and they are always looking for ways to improve them. Moreover, their staff provide an excellent level of support.