external document control software

External Document Control

External Document Control: control access, sharing & distribution

Protect IP

Control external documents without useless passwords:

Stop unauthorized access
Stop sharing and distribution
Strong US Gov strength encryption, DRM and licensing controls

Restrict Use

Set Expiry

Revoke Access

Watermark

Log Use

Comply Law

Benefits

How Locklizard can help with External Document Control

Locklizard enables you to control document access and use for secure external document sharing and distribution

Prevent document sharing & distribution
Locklizard document security stops users sharing documents (PDF files) with others by locking them to authorized devices.

If you use passwords to protect documents then users can easily share both the document and the password with others.

With Locklizard, keys to open protected documents are securely and transparently relayed to authorized users devices where they are stored in a secure keystore (encrypted and locked to the device).

If a protected document is given to an unauthorized user, they won’t be able to open it since it is encrypted. To stop users sharing their keystore (where decryption keys are securely stored), it is locked to their individual device(s) and if it is copied to another device it will stop working.
Prevent copying, editing and printing
Locklizard DRM controls automatically stop users performing actions on external documents that could aid in unauthorized copying and distribution. They:
- Stop copying and pasting
- Stop document editing / modifying
- Stop screen grabbing
- Prevent printing (or you can limit the number of prints)
- If you enable printing then we prevent printing to file drivers (stopping printing to PDF file drivers for example prevents users creating PDF files)
- Stop saving of documents into unprotected formats
Lock documents to locations
There may be occassions when you do not want confidential documents to be made available outside an authorized premises. With BYOD this has become a significant problem to try and solve.

Locklizard document security enables you to lock documents to specific locations so that documents will only be viewable from this location and no other.

Location locking can be enabled on a global and user basis and at both country and IP levels. User location information is automatically retreived by the system so you don’t have to worry about entering it.
Watermark Documents
Locklizard document security enables you to apply dynamic watermarks to documents that automatically insert the users name, email, company name, and a date/time stamp at print time to discourage sharing of printed documents since the originator of those documents is clearly identifiable. Similarly, these dynamic variables can be inserted at view time to discourage photos of the screen being taken with a camera and distributed.

Because Locklizard DRM software uses dynamic variables, you only have to protect a single document for all users. With Acrobat PDF security you have to protect each PDF file individually for each user in order to customize it with their user details.
Automatically expire documents
There are many reasons you may want to expire documents such as:
- to comply with document retention policies
- to enforce version control
- enforcing complying with disclosure requirements
Locklizard document security enables you to automatically expire documents either on a given date or following document usage rules:
- After a number of views
- After a number of days
- On a fixed date
- After a number of prints
- At any time you decide
Revoke document access
Being able to revoke access to documents can be vital when confidential documents have been distributed and you want to ensure they are no longer viewable.

Locklizard document security enables you to revoke user and document access at any time ensuring your external documents are always under your control.
Track document use
Tracking if or when a document has been opened or printed can be essential for accountability or audit purposes. You may need to prove that the recipient has not only received the protected document but has also read and/or printed it.

LockLizard document security enables you to track and monitor document use by recording all document opens and prints and displaying the number of times each document has been opened and printed by whom, where and when.
Simple & secure external document distribution
Locklizard document security is simple to use and easy to integrate with your existing document management systems.
- Secure documents on your local computer – no uploading of unprotected files to a server
- Distribute protected documents just like any other file – upload them to a cloud server, your web site, send by email or distribute on CD, USB, etc.
- Manage user and document access via our cloud hosted administration system (hosted by us or by you on your own premises)
- Automate document protection for speed, simple integration and consistent document controls
- No passwords or login credentials for users to share with others or for you to manage

Locklizard takes your document control seriously. Securely share and distribute documents externally with third parties without insecure passwords or plug-ins, and enforce access, location, expiry, and usage controls. Our DRM technology ensures your PDF documents remain safe no matter where they reside with US Gov Strength encryption, licensing, and DRM controls. Document content is decrypted in memory and no temporary files are used.

Control external documents with document control software

External document control is a method for controlling documents that are external to you, or for controlling internal documents that are going to be sent outside your organizational controls.

Here we are considering the case of documents that are created under your control and are being sent outside – external document sharing and external document distribution.

The commonest form of controls to be applied to external documents is none at all. Whether document encryption has been applied or not, once an authorized recipient has a document they may do anything they like to and with it. The vast majority of information on web sites or held as electronic documents or databases has no controls applied to it once it is outside the immediate control of the organization.

This is often not a satisfactory state of affairs. There are many reasons why the creator of a document would want to apply external controls to documents. Perhaps the most important control wanted is the ability to prevent others from sharing the content with unauthorized parties or altering the document and perhaps misrepresenting its content(s). Other additional controls providing digital rights management (DRM) may be necessary to make sure documents expire after a certain period of time.

External document controls are not easy to apply. If documents are prepared using the customary tools and services (a word processing package, a web page creation tool, a presentation package, a picture creating tool) then these usually have no controls at all, allowing the user full control over the contents. So if control of external documents is going to be implemented, it must be in such a form that the recipient of a controlled document is not able to use normal tools such as those outlined above, in order to process it. Because if they can process it with normal tools it is most likely they can do anything they like with the document.

So external document controls that do not rely upon a program quite separate from the one that created the document are not likely to work, and, of course, the format of the file the document is held in must not allow ready processing of the content either. Because you cannot have external document control if the file that contains the document can be read by anyone. As a result, external document protection also requires encryption in order ensure that controls are not trivial to bypass.

Download external document control software

Secure external document sharing and secure external document distribution with DRM security

Download external document control software that uses digital rights management (DRM) controls and US Government approved AES encryption to prevent unauthorized use and misuse of your external documents.

Ensure complete control over your documents regardless of their location – enable secure external document sharing and distribution. Locklizard document DRM controls what users can view your documents, what they can do with them (copy, print, etc.) and when they can no longer be viewed (expire). Revoke access at any time.

Read our customer testimonials and case studies to see why thousands of organizations use Locklizard document security to securely share and distribute their documents.

Customer Testimonials

We needed to deliver e-book versions of our handbooks while not compromising on security and digital rights. Safeguard PDF security is easy to use and intuitive.

The implementation was painless and we now have a greener, more secure way of distributing training manuals.
Locklizard’s PDF protection is exactly as described – the features are highly effective and I would give it 5 stars.

I would recommend Locklizard to others - their security is simple to use and fit for purpose. It meets common needs of businesses who have information they want to protect.
We would be happy to recommend Locklizard to any company needing a flexible way to secure PDF files.

Safeguard PDF Security has provided us with a very workable solution for sharing of information in a secure fashion. The support has been excellent and very accommodating.
We can cut accounts for a user five minutes before his class starts and he is ready to go. Happy smiling customer, while we still have security and personalized watermarking.

I have immense respect for the product and Locklizard provide great customer satisfaction and service.
We would recommend Safeguard to other companies for its security, cost and ease of use. It does what we expected it to do and more.

Ease of use is a bonus and the implementation was very easy. The product manual is excellent and Locklizard staff are very accommodating.
We sell a highly valued educational product in an open and competitive market so it was important to ensure we had effective security to protect our digital rights.

We highly recommend Locklizard - a professional company with a competitive and professional PDF Security product.
We would absolutely recommend both Locklizard as a company, and Safeguard PDF Security. It has transformed our study materials to the next level.

Not only did this increase sales, but we also believe that it has increased our customers’ ability to learn, which is even more important!
We would recommend Locklizard Safeguard to other companies that need to protect PDF reports. Customers have found the process of accessing the protected documents to be seamless.

Implementation was easy and technical support has been very responsive to requests for help.
Our company would without reservation recommend Locklizard. Their document DRM software opens up delivery of our new products in a timely fashion while knowing that the content will remain secure.

The return on investment to our company has been immediately evident.
We use Safeguard to make sure that documents cannot be opened outside our local network or from a unauthorized computer in order to copy or print the documents.

It is the most feature rich, affordable, & simple to use PDF security product on the market.
Safeguard PDF Security is simple to administer and meets our needs, consistently delivering secured manuals to our customers with ease.

Return on investment has been elimination of many man hours, printing resources and postage – it is estimated that costs decreased by 50% or more.
We would really recommend Safeguard PDF Security to every publishing company for managing ePubs or e-books securely. It is easy to secure PDF files and simple to distribute them to our authorized customers only.

Locklizard also provides a good customer support experience.
The ROI for us is incalculable. We have the security of knowing that our proprietary documents are secure. This is the entire value of our company.

I would most certainly recommend your PDF security product and already have. The ease of implementation was surprising.
We can now sell our manuals without the need to print them first, saving time, money and helping safeguard the environment.

We would recommend Safeguard PDF DRM – it is the perfect solution to sell and send e-documents securely whilst making sure someone cannot copy them.
We would recommend Locklizard to other companies without hesitation.

Their PDF DRM products provide a manageable, cost effective way to protect intellectual investment and they are always looking for ways to improve them. Moreover, their staff provide an excellent level of support.

Try Safeguard today

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