Regulatory Compliance – The Business Case
Ensuring compliance with Locklizard DRM document security
Increasingly, corporations are having to make sensitive information – board minutes – M&A intentions – handling of reputation – available, not only to people on internal networks like Boards of Management, but also to key people outside of corporate control – supervisory board members, major shareholders, key investment groups or VC fund managers.
Now in the past this was done on paper, or if it was done electronically – email, pdf, password access controlled web site or whatever, then nobody felt they had a duty of care to make that information secure. Plenty of enterprises (especially lawyers) were content to say, “Hey, you were on notice that there was no real security being applied to this information, so don’t even think that we are liable if it hits the public domain.”
Today, as a result of regulation like Sarbanes-Oxley, the fig leaf is no longer a defence. Boards of Management are being told in no uncertain terms by their auditors that a cavalier attitude to information protection is a sure route to personal prosecution. Now there’s nothing like making it personal to motivate the mind!
However, meeting compliance does not have to be the difficult task that some suppliers make out (perhaps because they figure they can charge you more?). If you publish sensitive documents in pdf, html, tiff, gif or jpg formats (or can readily create them in these formats) then Locklizard provide you with simple, easy to use tools that leverage state-of-the-art DRM controls over your sensitive information.
You require best practices to demonstrate that unauthorized individuals could not access information, because the information was strongly encrypted and use licensed. This approach allows corporations to allow sensitive information (trade secrets, personal data including social security numbers, board of management documents etc.) to be stored on laptop computers, and distributed outside of their organization without any loss of control.
Locklizard supports preventing all the simple compromises – use of the print screen key, stopping any form of editing or saving so that your information can be passed on to those who are not authorized, watermarking dynamically to expose the people who try to compromise your security, preventing screen grabbing, and, if you feel compelled to allow people to print the sensitive information you have sent them, creating dynamic watermarks and allowing you to add graphic watermarks to make copying more problematic for the information pirate.
We also prevent forwarding – there are no ‘Save’ or ‘Save As’ feature in our Secure Viewers, and we do not use root kits, temporary files or similar mechanisms, so typical compromises cannot be achieved.
So for a modest price (compared with the competition) you can achieve a state-of-the-art protection service for your sensitive information that meets auditors requirements (indeed it is used by auditors and governments to protect their own information) at the same time as being able to distribute information electronically, quickly and cheaply. The ROI and cost/benefit arguments are obvious. Security – but not at any price.
See how Locklizard DRM software can help you with compliance – Ensuring Document Security Compliance.