Enterprise DRM Security

Safeguard Enterprise PDF DRM Enterprise Rights Management for PDF Files Safeguard Enterprise PDF Security is PDF DRM software for corporate enterprises & large publishers. It has all the security features of Safeguard PDF Security (stops unauthorized distribution of documents, copying, modifying, printing, screen shots, expiry, revocation, dynamic watermarks), plus more – document logging, country & IP restriction, flexible license checking & transfer, sub-administrators and reports.

Safeguard Enterprise PDF DRM

Enterprise Rights Management for PDF Files

Safeguard Enterprise PDF Security is PDF DRM software for corporate enterprises & large publishers.

It has all the security features of Safeguard PDF Security (stops unauthorized distribution of documents, copying, modifying, printing, screen shots, expiry, revocation, dynamic watermarks), plus more – document logging, country & IP restriction, flexible license checking & transfer, sub-administrators and reports.

Overview

PDF Rights Management for the Enterprise / Large Publisher

Safeguard Enterprise DRM delivers enterprise rights management for PDF documents, supporting the larger publisher or corporate enterprise that needs extra functionality and flexibility for controlling document use – additional security for protecting PDF documents, delegating administrator access, message & display customization, batch commands, etc., and enables publishers to track how their documents are used.

Control sub-administrator access

Control who can protect PDF documents, assign document access, and administer the system:

sub-administrators have separate usernames and passwords for logging in to the admin system
actions performed by each sub-administrator are logged separately so you can see what action/event was performed by whom
sub -administrators can be given either full or read only access to both the admin system and ecommerce commands

Lock PDFs to locations

Lock PDF files to:

country locations – allow or disallow specific country access
specific IP addresses or range of IPs (e.g. ensure documents can only be viewed from the office)

Block or allow access at the country level on a global & user basis. If you don’t know the user’s IP address or country, Safeguard Enterprise PDF DRM can pickup and enter this information for you when the user registers their license or uses the Web Viewer for the first time.

Track & log document use

log document views
log document prints
see what are your 5 most accessed, viewed and printed documents

Transfer licenses between devices

Let users transfer their licenses from one device to another. So, for example, if device A is no longer used then device B can be used instead (a transfer from device A to device B will deactivate the license on device A and activate it on device B).

Secure Document Distribution

Restrict use to just within your organization, or allow access to specific third parties, regardless of the device used.
Prevent documents being used in specific countries to obtain appropriate copyright control or comply with national legislation.

Users cannot register or use documents if they are in a banned country location or using an unauthorized IP address. Wider country access controls can be fine tuned with individual or ranges of IP restrictions. For example, you may have a policy that allows only users located in the US to use your protected documents but you want to allow access to a specific user from a different country. Or you may want to block a specific country at the global level but allow access from that country for a specific user which is also tied to an IP address.

Simple User, Admin & Document Management

Make system wide batch changes (e.g. give every user an extra license) at the press of a button.
Enable users to transfer their licenses from one device to another (license only remains active on one device).
Control sub-administrators with separate login details, auditing, and access rights.
Additional filter options (e.g. show only print enabled documents) help you find the customers and documents you are looking for more easily.
Apply filters to existing search options in order to provide finer granularity for items you are searching for.
Add searchable document notes.
Backup and restore system data.

User & Document Logging

Just like Safeguard PDF Security, Enterprise PDF DRM logs when users:

receive and open their Viewer license / Web Viewer login emails
register their license
logon to the Web Viewer

With Enterprise PDF DRM you can also track PDF files & log:

when users view a document
when users print a document
what country users are located in
individual administrator access and actions

Keep a secure audit trail of who is using your documents and when, and whether users are trying to register licenses from unauthorized locations (i.e. users are sharing them with others).

Customization & Reports

Tailor Enterprise PDF DRM to your company’s own requirements.

Customize unauthorized use and expiry messages with your own text or navigate users to a web page.
Navigate users to a web page when they open your documents for the first time.
Display expiry messages n days before documents expire to warn users they will no longer be available.
Use advanced search and sort filters to show specific data (e.g. show only print disabled documents that are about to expire).
Generate reports for your users, documents and publications.
See what are your 5 most popular documents, who accessed them and when.

Just like Safeguard PDF Security, Enterprise DRM lets you customize the license email and brand our Windows Viewer with your own logo (additional fee).

Offline Use, User & Document Revocation

Safeguard Enterprise DRM gives you total flexibility when requiring users to connect with the administration server. Enforcing users to connect means you can perform instant revocation, but it may be inconvenient if a user does not have an Internet connection available (say on a plane/boat) and they need to view protected documents. To solve this, Enterprise DRM provides additional functionality over Safeguard PDF Security:

Check document validity after n days and then never again. This option is useful if you sell an ebook or training course that should always be available offline but you want to enforce an Internet connection after say 30 days to be able to revoke access if a chargeback was made against the purchase.
Check document validity when an Internet connection is available. This is the most flexible option. If you revoke users or documents then access is revoked when a user next connects to the Internet.
Grace period of n days for a forced Internet connection. By setting a grace period you can warn users that they will need to connect to the Internet in n days time to continue using your protected documents.

As with Safeguard PDF Security you can set documents to never check with the server or always check if that is your business model.

Enterprise PDF DRM for IPR Protection

Unlike other Enterprise Rights Management systems, Safeguard Enterprise PDF DRM lets you securely exchange documents in different environments without demanding that you or your customers implement a specific infrastructure (e.g. Microsoft RMS). This means you can sell documents securely to people you do not know, and share documents securely with people outside your domain.

You can control document access regardless of where your documents reside, lock documents to devices, USB sticks, IP ranges and countries, have documents made available for only a certain length of time, and instantly revoke use.

If you are looking for a secure alternative to PDF password protection, want total control over how your PDF documents are used, want to enforce where they are used, and log what users are doing with them, then purchase Safeguard Enterprise Rights Management.

Features

Enterprise DRM Security controls – Protect PDFs from sharing, copying and misuse

Enterprise DRM Features Overview

Safeguard Enterprise PDF DRM provides Enterprise Digital Rights Management features for larger corporations. Below is the extra functionality in Safeguard Enterprise PDF DRM over Safeguard PDF Security:

	control sub-administrator access and use, audit actions
	lock documents to to specific countries and IP ranges – i.e. can only be opened within the USA and inside the office
	restrict the printing of colour documents to black & white or grayscale
	track PDF use – log document prints and views so you can see who opened/printed them and when
	enable users to transfer licenses between devices
	make system wide batch changes (e.g. give every user an extra license)
	flexible Internet connection options for checking access controls
	customizable expiry, welcome page, and unauthorized use messages & URLs. Display expiry messages in advance of documents expiring.
	advanced search and sort filters with additional filter options
	searchable document notes
	generate reports and view additional statistics
	backup and restore system data
	additional Web Viewer functionality including the number of multiple logins allowed and password reset policy
	additional ecommerce commands supporting extended features

In Depth

Enterprise DRM Features In-Depth

Sub Administrator Accounts

With Enterprise PDF DRM you can manage sub-administrators, each with their own separate login accounts. Actions performed by each sub-administrator are logged separately so you can see who performed what action/event.

Sub-administrators can be given either full or read only access to both the admin system and ecommerce commands. Read only access enables sub-administrators to look up account information (i.e. see when a license file email was sent, or list customers using ecommerce commands) but not alter or delete it.

License & Document location management

With Enterprise PDF DRM you can restrict the countries and location(s) from which your secure PDF documents can be used.

You can apply controls at both the global and individual user levels. For example, you may have a policy that allows only users located in the US to use your protected documents but you want to allow access to a specific user from a different country. Or you may want to block a specific country at the global level but allow access from that country for a specific user.

Country Restriction

Our geolocation security enables you to allow or block specific country access and record the country a user registers from so you can quickly see at a glance any unusual or suspicious user activity.

IP Restriction

With IP restriction, you can tie registration and document usage to a single IP or range of IP addresses on both a global and user basis, further locking down PDFs to controlled environments.

If you use Enterprise internally, then this is a great way of preventing internal users sharing their licenses with outsiders, or for making sure that only specific third parties can register from known country locations. It also ensures that users who register on a laptop from say an approved location (e.g. the office) cannot then take their laptop home (a non-approved location) in order to view secure documents there. You can therefore prevent sensitive documents from being taken outside your organization.

Auto Restriction

If you don’t know a user’s IP address or country location then you can let Enterprise pickup and store this information in the user’s account when the user registers their license or uses the Web Viewer for the first time. This saves you having to look up and manually enter the information after a user has first registered.

License Suspension

You can suspend individual licenses to prevent users from continuing to view secure documents on specific computers. For example, if a user tells you they have purchased a new computer and will no longer be using their old one, then you can prevent them from continuing to view secure PDF documents on that computer, and also from registering licenses on that computer in the future.

Enforce printing in black & white or grayscale

With Enterprise PDF DRM you can enforce the printing of color documents in black & white or grayscale.

You may for example want users to be able to view documents in color but only print them in black & white.

User, document & system auditing

User Logs

Enterprise PDF DRM records the country users register from if geolocation is enabled.

Document Logs

With Enterprise PDF DRM the use of individual documents can be logged so you can see who viewed and/or printed them and when this occurred.

Administrator Logs

The administration system logs when each sub-administrator logs on, when they performed an action (i.e. adding, deleting, or modifying a record), and when this occurred.

Flexible access control validation options

If you make any changes on the administration system (e.g. grant a user extra prints, revoke document access, etc.) then the Safeguard Secure PDF Viewer must connect to the administration server to pick these up.

With Enterprise PDF DRM you have additional options available for verifying document access:

only when an Internet connection is available
after n days and then never again
the ability to specify a grace period

Only when an Internet connection is available

The Viewer checks access validity with the Administration server when an Internet connection is available. This is the most flexible choice since most users will be connected to the Internet so checks will regularly take place, but it does not enforce a connection if one is not available.

After n days and then never again

Users have to connect to the Administration server after the number of days you specify here. After this connection, they will not have to connect to the server again for this document. This feature is useful where you have given credit terms to a customer and need the opportunity to revoke access to the document if you have not been paid. For example if you give your customers 30 day credit you might want to set it at 45 days giving you time to revoke access in the event of non-payment.

Grace period

If you force users to connect to the Internet every n days, then you can also specify a grace period (e.g. verify document access every 10 days with 3 days grace period). If a user opens a document in say 15 days time at a location where no Internet access is available (on a plane, boat, etc.) a message will be displayed telling them they have now 3 days before they must connect to the Internet rather than document access being denied.

Batch changes

While Safeguard PDF Security enables you to select multiple user accounts to perform actions on (e.g. giving several users access to one or more new publications or documents you have published), Enterprise PDF DRM lets you perform actions on ALL your user accounts in one go. This provides a quick way of updating user accounts without you having to manually select individual or multiple accounts across many pages of records.

The following batch changes are available:

Add extra licenses
Change account validity (start and end dates)
Delete user accounts that have expired / are suspended / not registered
Resend registration email
Resend license files to all users that have not registered
Resend Web Viewer login details
Grant document access to one or more documents
Grant publication access to one or more publications
Grant Web Viewer access
Batch change document prints – for every customer grant an extra print to document X

Customizable message text or web pages

Enterprise PDF DRM lets you customize system messages or redirection to a URL of your choice, and determine when they display.

Unauthorized Use Web Page

Instead of showing a message when a user attempts to open a protected PDF document they have not been given access to, Enterprise PDF DRM lets you re-direct users to a web page.

This is useful if you have a specific purchase page that you want to re-direct users to, if you need the ability to change your unauthorized use message regularly, or want to display a branded page with images.

Document Expiry Text or Web Page

With Enterprise PDF DRM you can customize the text that is shown when your protected PDF documents expire, or alternatively you can redirect users to a web page where this information is displayed. You can choose to have the message or URL displayed when your documents expire, or n days before to give users ample time to renew their subscriptions. The expiry date can be dynamically inserted when the message is displayed.

Welcome Web Page

With Enterprise PDF DRM you can re-direct users to a web page the first time they open your document or ebook (e.g. “Thank you for buying… In case of any difficulties… Other books we sell… etc.”) .

Splashscreen Image

Each time a protected PDF document is loaded, a splash screen can be displayed. With Enterprise PDF DRM you can also specify how long this is displayed for.

Advanced search and sort filters

Enterprise PDF DRM provides advanced search and sort filters to help you find the customers and documents you are looking for more easily.

The following additional filter options are available for displaying documents:

With printing enabled
With printing disabled
Validity check=never
Validity check=always
With print logging enabled
With view logging enabled

You can also apply additional filters to search options in order to provide finer granularity for items you are searching for.

For example, you might want to only display documents that begin with certain characters in their names or just search for text within document notes.

Reports & Statistics

Reports

With Enterprise PDF DRM reports can be run against users, documents, and publications, exported and then saved.

For example, you might want to run a report on what users have access to document x, or what users have been added in the last week.

Pie Charts

With Enterprise PDF DRM you can see which are your top 5 most accessed, viewed and printed documents and export this information to a CSV file.

Data export

With Enterprise PDF DRM you can choose to export all the available information, or just subsets – for example, all users that have not registered, or all documents that have expired.

Backups

Backups allow you to download to your computer a zipped copy of all your current administration system data so you can process it separately, or if required, restore it at a later date.

Web Viewer & ecommerce additions

Ecommerce

With Enterprise PDF DRM additional ecommerce commands are available to:

List all users and the documents and publications they have access to
Suspend and enable users
List all documents a user has viewed
List all documents a user has printed
Revoke document access
Revoke publication access
Restrict document use to an IP address(es)
Restrict document use to a country location(s)

Web Viewer

Additional security controls are available for user login.

Multiple logins

If you allow multiple simultaneous logins then you can specify the number of sessions allowed. This is useful if you want to create a single user account for a company but limit the number of users who can be logged in to that account and viewing protected documents at any one time.

Password policy

You can control whether users are allowed to reset their passwords, their length, and the types of characters they must contain.

Screenshots

Securing PDF Files

PDF DRM Administration System

Customer Testimonials

We needed to deliver e-book versions of our handbooks while not compromising on security and digital rights. Safeguard PDF security is easy to use and intuitive.

The implementation was painless and we now have a greener, more secure way of distributing training manuals.
Locklizard’s PDF protection is exactly as described – the features are highly effective and I would give it 5 stars.

I would recommend Locklizard to others - their security is simple to use and fit for purpose. It meets common needs of businesses who have information they want to protect.
We would be happy to recommend Locklizard to any company needing a flexible way to secure PDF files.

Safeguard PDF Security has provided us with a very workable solution for sharing of information in a secure fashion. The support has been excellent and very accommodating.
We can cut accounts for a user five minutes before his class starts and he is ready to go. Happy smiling customer, while we still have security and personalized watermarking.

I have immense respect for the product and Locklizard provide great customer satisfaction and service.
We would recommend Safeguard to other companies for its security, cost and ease of use. It does what we expected it to do and more.

Ease of use is a bonus and the implementation was very easy. The product manual is excellent and Locklizard staff are very accommodating.
We sell a highly valued educational product in an open and competitive market so it was important to ensure we had effective security to protect our digital rights.

We highly recommend Locklizard - a professional company with a competitive and professional PDF Security product.
We would absolutely recommend both Locklizard as a company, and Safeguard PDF Security. It has transformed our study materials to the next level.

Not only did this increase sales, but we also believe that it has increased our customers’ ability to learn, which is even more important!
We would recommend Locklizard Safeguard to other companies that need to protect PDF reports. Customers have found the process of accessing the protected documents to be seamless.

Implementation was easy and technical support has been very responsive to requests for help.
Our company would without reservation recommend Locklizard. Their document DRM software opens up delivery of our new products in a timely fashion while knowing that the content will remain secure.

The return on investment to our company has been immediately evident.
We use Safeguard to make sure that documents cannot be opened outside our local network or from a unauthorized computer in order to copy or print the documents.

It is the most feature rich, affordable, & simple to use PDF security product on the market.
Safeguard PDF Security is simple to administer and meets our needs, consistently delivering secured manuals to our customers with ease.

Return on investment has been elimination of many man hours, printing resources and postage – it is estimated that costs decreased by 50% or more.
We would really recommend Safeguard PDF Security to every publishing company for managing ePubs or e-books securely. It is easy to secure PDF files and simple to distribute them to our authorized customers only.

Locklizard also provides a good customer support experience.
The ROI for us is incalculable. We have the security of knowing that our proprietary documents are secure. This is the entire value of our company.

I would most certainly recommend your PDF security product and already have. The ease of implementation was surprising.
We can now sell our manuals without the need to print them first, saving time, money and helping safeguard the environment.

We would recommend Safeguard PDF DRM – it is the perfect solution to sell and send e-documents securely whilst making sure someone cannot copy them.
We would recommend Locklizard to other companies without hesitation.

Their PDF DRM products provide a manageable, cost effective way to protect intellectual investment and they are always looking for ways to improve them. Moreover, their staff provide an excellent level of support.